How might this affect your website content or CMS use? Any new code being written for your CMS deployment should be licenced for re-use. See the Digital Service Standard criterion 8 , 'make source code open. If you change your CMS, is there a clear, secure process in place for migrating content?
Skip to navigation Skip to content Australian Government official website dta. This site is secure. Digital Guides. Open Search. Open menu. CMS requirements checklist. How to use this checklist Use this quick checklist to ask questions and discuss CMS requirements with your team. Features and functionality Do you need specific or customised features such as events, social media integration, video capability?
Multiple site management Can you manage multiple sites through the CMS, if required? Metadata What metadata and tagging systems are available in the CMS? Image editing Can you crop and resize images easily in the CMS? Analytics Is there internal site analytics or integration with external analytics tools? Version control and archiving What version control does your CMS have?
Navigation How easy is it to change navigation of pages if required? User roles What are the roles of the people using the CMS? The code of the website stays neat and the structure of the stored files is also logically organized: Instead of using chronologically ordered folders, Craft users specify rules for which file type belongs in which directory. Craft also has a clear backend where content editors can easily find their way around and get new articles online. There have also been individual plugins developed for the sleek CMS that extend its range of functions.
Content management systems are generally based on databases. If users visit a website, then the corresponding entry in the database is accessed. Nowadays, a few CMS break with this tradition and get by without a database.
Instead, these systems save all important information in files and then save these in a corresponding directory structure. On the official website, you can find both the installation data a small ZIP archive as well as over themes that can be used to customize the design. You can also extend the functionality with more than plugins, with which you can set up the backend for administration work, for example. Flat file CMS consists primarily of flat files. Instead, this CMS style relies on a folder structure that only stores so-called flat files , which have no references to one another.
In this form, even flat databases can be integrated. Only PHP needs to be available for this. You can simply create the content with a text editor and then load it to the server in the correct folder, or use the Kirby panel — a simple, clear backend.
The CMS focuses clearly on simplicity and speed - and does so not only without a database, but even completely without a comfortable backend. Pages are created with markdown files, which in turn are sorted into the directory structure on the server. Markdown is a simple markup language with which text can be formatted.
Therefore, a page for Pico can be written relatively easily in a text editor and modified with the markup elements. All configurations are in their own text file. This makes the flat file CMS very suitable for small projects. Pico and its range of functions can also be extended with various available themes and plugins.
Another lightweight among CMS is Bolt. With the necessary know-how and the use of extensions, more comprehensive online projects can also be realized. The original development started with a Dutch marketing company that created a CMS with Bolt for creating websites for their customers.
By now, the open source project is also supported by others. But Bolt is still aimed at web developers — both for the initial creation of the website as well as the additional configuration. Bolt does have a clear backend in which editors can create content. But work with the CMS is not as intuitive and simplified as to be expected from WordPress , for example.
Ask yourself the following questions:. Is it directed to a single blogger in the online community, or is the creation of content taken over by a whole editorial team or even by the visitors of the website itself? Your priorities in relation to installation and configuration efforts, use, management, and functionality must be considered for the planned project.
While usability or a simple connection to other systems is important to some, others focus on search engine optimization, barrier-free access to online content, or enterprise level security. To choose an appropriate CMS system , you should ensure that the enormous spread of different functions is in line with your individual requirements.
As these differ from user to user, only a direct comparison is helpful. Use comparison tables to find out which application types best suit the solutions presented, and which system resources you need to provide for smooth operation. The first obstacle on the way to implementing a CMS-supported online project is the installation of the chosen software solution.
The more complex the system, the more costly the installation and upkeep. Small web projects can be put online in a matter of minutes. Drupal also offers users a slim basic installation process. But many functions require additional modules, which can only be installed with difficulty via FTP.
The installation of the self-contained enterprise content management system TYPO 3 is also complex. Website operators should have an established knowledge of the software installation, configuration, and administration. Website operators who want to create or customize their own templates will need PHP knowledge to use Joomla!
Expandability through extensions, plugins, widgets, or modules is available in all content management systems presented here. Multiple functions can only be used based on extensions. The comparison table shows which features are supported natively and which require additional installation. All open source solutions in our CMS comparison can be used as a multiple user system.
These types of systems inevitably raise the question: Who is allowed to do what? Which functionalities of the CMS should be available for user management should be a central selection criteria when a website is shared by several users at the same time.
The following table shows that almost all systems in our CMS comparison natively support the essential functions within the user management. Website operators rely on CMS systems to facilitate the creation and publication of online content. A good CMS offers functionalities that enable their users to create and manage website content without programming knowledge.
Central selection criteria include an intuitive WYSIWYG editor with preview functions and spellchecker, import capabilities for non-textual elements like videos, interactive flash animations, audio content, as well as a search function with full-text search. To provide website visitors with navigation to relevant content , the CMS should also have an available tagging system with which the content can be organized according to meaningful keywords.
If news publishing is the focus, the CMS should support blogging functionalities that enable the promotion of new content over web feeds and provide available reader feedback channels, such as a guestbook or comment function. Users who want to implement international projects should ensure that content can be made available in several languages. High-value content is key to a successful website. Here, search engine optimization plays an increasingly important role.
Website operators who want to conquer a top spot in the search engine rankings also need to fulfill certain technical requirements. These concern the URL structure of an online project, the design of meta-information, and the orientation of the layout on mobile devices. Not every CMS natively supports this function without extensions. An essential influence on search engine rankings is meta-information , like the title and description of a webpage.
These are displayed to users together with the URL as a snippet in the search result and serve as a teaser animating the user to click. All presented open source systems offer users the opportunity to manually create individual meta-information for the subpage of online projects. The rising number of mobile views has changed the demands that users put on internet presentations. Operators who still base the layout of their website exclusively on desktop users lose potential visitors and will find a decline in search engine rankings.
The implementation of new online projects should make the issue of mobile-friendly presentation a priority. In principle, CMS systems counteract users by strictly separating content and presentation. Service and support are deciding factors for the selection of a CMS. Crucial for safe operation is whether or not the open source CMS has the necessary information available, as well as resources in the form of themes, plugins, and regular updates.
In our CMS comparison, we concentrate exclusively on systems that have a large user and developer community and provide users with all necessary information for secure deployment in a detailed project documentation. All projects offer public release plans, regular software updates, and a transparent security protocol.
Our CMS comparison shows that every solution presented is based on the objectives of the software development in question, which have a decisive influence on the orientation of the project. Finding the perfect content management system that equally satisfies all website operation requirements is a futile search. Our conclusion presents no clear winner, but instead outlines the benefits and drawbacks of the different systems regarding individual projects and their requirements.
While WordPress is primarily intended for bloggers and needs to be upgrade with extensions before use as a CMS, a system like TYPO3 offers an extensive spectrum of functions with the basic installation — though for smaller online projects, this is rarely required. This system also offers users a large selection of extensions, to adapt the system to respective circumstances. If user-friendly operation and barrier-free access to online content is the focus, then Contao is a good solution.
As this is the smallest of the projects presented here, users will have to accept that it also comes with the smallest manageable community.
Here, we provide you with a final comparison of the discussed solutions regarding essential selection criteria:. Do you want to have your own website, but you have hardly any programming skills? With a content management system, you can create a homepage for yourself or your company without HTML knowledge. Our WordPress guide will guide you step-by-step through the website making process, from installing and setting up WordPress, to creating content and publishing your material.
If you create your website with Joomla! However, you first have to master tasks such as hosting or installing the software, and to learn how to use the system. The following Joomla!
Content management systems CMS are a popular alternative to beginner-friendly website construction kits. However, familiarizing yourself with these mostly modular systems is a bit more laborious even during installation and setup.
In the following Drupal website tutorial, we explain what the first steps are with the popular open source system, which has been the basis of various web projects With a real estate website, you can set yourself apart from the competition With the right tools, a homepage for tradesmen can be created quickly and legally compliant Definition content management system CMS. Overview of application types There are essentially three central application types for content management systems.
Web content management With classic web content management, the main emphasis is on creating and managing online content. To determine if you need a CMS, ask yourself the following questions:. How frequently will you be updating the site?
Will you regularly post serialised content like blogs and press releases? Will you need real-time updates? Will you need version control for your content?
Will you have a big editorial team with multiple user groups? Will you need an approval workflow? Most content management systems are pretty flexible nowadays. While there are some that focus on a specific use — like Magento and eCommerce — most of the popular content management systems can be used to create essentially any type of website.
For most types of websites, it provides the most user-friendly, flexible solution. For a deeper comparison of some of the popular content management systems, you can view our posts on:.
Want to build your own website with a content management system? If so, the general process looks something like this:. And hosts like Kinsta can even help install the content management system for you WordPress, in this case , so you can jump straight into building your site without any technical setup. Looking to install a content management system like WordPress on your web server?
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